Full-Time Grants Manager
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Job Location: Nigeria
Job Title: Grants Manager
Employment Category: Fixed Term
Employment Type: Full-Time
Background/IRC Summary: The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict reconstruction support to victims of natural disaster, oppression and violent conflict in over 40 countries. The IRC is committed to bold leadership, innovation and creative partnerships. Active in public health, education, livelihoods, women’s empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.
IRC entered Nigeria in October 2012 in response to a widespread flood disaster. Since then, the IRC has expanded its scope and size of the programs as new areas became accessible after prolonged conflict and insecurity, in Adamawa, Borno and Yobe States. The IRC’s response to the humanitarian situation includes integrated health and nutrition services, reproductive health care and women protection services, Environmental Health, Child Protection, Economic Recovery and Development, Education and General Protection. The country program has a five year strategy action plan, 2015 to 2020, that is reviewed on an annual basis. IRC’s programming in Northeast Nigeria is supported by a team of more than 600 staff
This position will be part of a pool of three Grants Managers in the country program who provide support in the functions of pre award, award and post award management. Directly supervised by the Deputy Director for Programs (DDP), the Grant Manager ensures donor compliance, reporting, proposal packaging for donor submission, conducting grant review meetings, project document filing, preparing donor briefs and visibility. The position is based in Mubi, Adamawa State in the NE with frequent travel to Mubi, Maiduguri (Borno state), and Abuja. S/he will work collaboratively with the IRC’s senior management team, regional grants support team, the technical coordinators, operations team, and M&E team.
- Responsible for the development of quality proposals and narrative reports with relevant teams.
- Manage delivery of timely and quality outputs (proposals, quarterly, interim and/or final reports, etc.) to donors and liaise with HQ units (Regional, Award Management Unit, technical units) to ensure proposals meet internal standards, apply IRC’s Outcome and Evidence Framework and are responsive to donor requirements;
- Coordinate grant and budget review meetings and follow-up of action points
- Monitor and support the use of grants management tools such as FM01, BvAs, and OTIS to ensure accurate tracking of opportunities and grants reporting;
- Support the subaward process with local or international partners, including due diligence of potential partners and draft subaward agreement in line with IRC processes and donor requirements;
- Provide training and mentoring to program, operations and M&E staff on compliance with donor regulations to ensure high quality implementation;
- Provide capacity building support to local partner organizations, including report and proposal related mentoring and training;
- Keep the DDP informed of any projected inabilities to meet contractual obligations, report submission and burn rates/significant budget variances
- Maintain hard and soft grant files of the IRC Nigeria’s grant portfolio and share with all IRC staff copies of all documentation (grant proposals, reports, budget etc.) related to their specific programs.
- Perform other duties related to assignment proposed by his/her supervisor/s
Key Working Relationships:
Position Reports to: Deputy Director of Programs Position directly supervises: None
Indirect Reporting: None Other Internal and/or external contacts: Programs and M&E staff, grants staff; finance, HR, supply chain departments and Regional Grants Support staff at HQ
- Bachelor’s degree in relevant discipline (International affairs, Communications, etc.)
- At least two years international work experience in relief or development programs, preferably in a post-conflict setting
- Demonstrable experience in grants management and business development, including: proposal coordination and writing, report writing, grant monitoring, compliance issues, and budget realignments
- Demonstrable understanding of project planning and project cycle management.
- Demonstrable high-level performance management and team working skills, with experience in managing multiple donors
- Ability to build good working relationships and work effectively with program, field staff and HQ from a distance.
- High-level of knowledge and practice with Word, Excel, Outlook, etc.
- Ability to work well under tight deadlines and high pressure situations
- Professional fluency in spoken and written English; able to communicate concisely and with impact.
Working Environment: This position is unaccompanied and accommodation will be in shared housing